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Change of Contact Details
A change of contact details involves updating a company’s phone number, email address, or registered communication address in official records. Keeping contact details updated is essential for regulatory compliance, seamless communication with government authorities, and ensuring smooth business operations. Changes must be reported to the Registrar of Companies (ROC), tax authorities, banks, and other regulatory bodies to prevent any disruptions.
Important
1. Regulatory Compliance : Ensures that government authorities and tax departments have the correct contact information.
2. Uninterrupted Business Communication : Prevents missed legal notices, financial updates, and compliance reminders.
3. Smooth Banking & Tax Transactions : Helps maintain up-to-date records with banks, GST, and other financial institutions.
4. Stakeholder Transparency : Ensures customers, vendors, and investors can reach the company easily.
5. Avoids Penalties & Legal Issues : Incorrect or outdated contact details may lead to non-compliance penalties.
Documents Required
For Updating Contact Details in ROC Records
For Updating GST, PAN, and Other Regulatory Records
For Updating Contact Details with Banks & Vendors
Features
Features & Benefits of Change of Contact Details
GST & PAN Must Be Updated Separately
No Shareholder Approval Required
Bank & Vendor Notifications Required
Digital Update for MCA Companies
Change of Contact Details
Impacts Legal Notices & Compliance
Essential for Online Filings & Govt
Affects E-Invoicing & GST Filings
No Public Notice Required
Immediate Effect on Business
Comparison with Related Services
| Feature | Change in Contact Details | Change in Registered Office | Change in Business Activity | Updating Corporate Identity |
|---|---|---|---|---|
| Governing Law | Companies Act, 2013 | Companies Act, 2013 | Companies Act, 2013 | Companies Act, 2013 |
| Requires Board Resolution | Yes | Yes | Yes | Yes |
| Shareholder Approval Needed | No | Sometimes | Yes | Sometimes |
| ROC Filing Required | Yes (for email/address) | Yes (INC-22) | Yes (MGT-14) | Only for company name change |
| GST/PAN Update Required | Yes | Yes | Yes | Yes |
| Bank & Vendor Notification | Yes | Yes | Yes | Yes |
| Public Notice Required | No | Only for inter-state change | No | No |
| Affects Business Operations | Yes | Yes | Yes | Yes |
| Ideal for | Updating Email, Phone, or Address | Changing Official Business Location | Expanding or Modifying Services | Rebranding & Market Expansion |
Frequently Asked Questions
Do I need to inform the ROC if my phone number or email changes?
Yes, email updates must be filed with INC-22A (ACTIVE), while address changes require INC-22.
How long does it take for the ROC to process the contact detail change?
ROC updates usually take 7-15 days after filing the required forms.
Is there a penalty for not updating contact details?
Failure to update contact details may result in missed regulatory notices, leading to non-compliance penalties.
Can I update my GST registration with a new email or phone number?
Yes, use GST REG-14 to modify contact details in GST records.
What happens if I don’t update my bank records?
Incorrect details can cause transaction issues, delayed payments, and compliance risks.
Do I need shareholder approval to change contact details?
No, only Board Approval is required.
Can I update my contact details online?
Yes, most changes (email, phone, GST, and tax records) can be updated via online portals.
Is it mandatory to update vendors and clients?
Yes, updating stakeholders ensures smooth business transactions and communication.