Free Consultation by Expert
Many thanks to Setbharatbiz. We had an excellent experience working with its expert. They have a strong sense of professionalism when dealing with clients.
Mudassir CEO, Twinfinty DigiTech SolutionsWe would recommend Setbharatbiz incorporation services to any founder without a second doubt. The process was beyond efficient and shows Setbharatbiz founder's vision
Nagasrinivas Director,Prakash Nagasrinivas & Saradhy AssociatesI was searching for a company for assistance in the incorporation services. Then one of my friend tell me about Setbharatbiz and definitely the Setbharatbiz is the best.
Prakash Kakani Director, PNS EV HubOverview
Change in Registered Office
A company's registered office is its official address for receiving legal and government correspondence. Any change in the registered office must be reported to the Registrar of Companies (ROC) within the prescribed timeframe to ensure compliance with the Companies Act, 2013. The process and requirements for changing the registered office depend on whether the change is within the same city, within the same state but under a different ROC jurisdiction, or to a different state.
Importance
1. Legal Compliance : Ensures adherence to the Companies Act, 2013.
2. Operational Efficiency : Facilitates business expansion or relocation.
3. Updated Official Records : Keeps company details current with government authorities.
4. Smooth Communication : Ensures timely receipt of legal and tax notices.
5. Avoids Penalties : Prevents fines for non-compliance with ROC regulations.
Documents Required
The documents required for changing the registered office vary based on the type of change.
Common Documents (for all types of office changes)
Additional Documents for Inter-State Change
Features
Features & Benefits of Change in Registered Office
Three Types of Changes
Board & Shareholder Approval
Regional Director Involvement
MOA Amendment for Inter-State
Change in Registered Office
New Incorporation Certificate
Public Notice Requirement
Updated Government & Tax Records
NOC from Landlord Required
No Business Disruption
Comparison with Related Services
| Feature | Registered Office Change | Branch Office Registration | Virtual Office Registration |
|---|---|---|---|
| Governing Law | Companies Act, 2013 | FEMA & RBI Guidelines | No specific legal framework |
| Purpose | Change official address | Open a new office branch | Use a third-party address for registration |
| ROC Filing Required | Yes | Yes (for companies) | No |
| Board Approval Needed | Yes | Yes | No |
| Shareholder Approval | Sometimes (for inter-state) | No | No |
| Regional Director Approval | Only for inter-state changes | No | No |
| Public Notice Required | Only for inter-state changes | No | No |
| Impact on Compliance Filings | Requires GST, PAN, TAN updates | Separate filings for each branch | No impact |
| New Incorporation Certificate | Only for inter-state changes | No | No |
| Ideal for | Companies shifting their main office | Expanding operations | Businesses needing a registered address without a physical office |
Frequently Asked Questions
Can a company have more than one registered office?
No, a company can have only one registered office, but it can have multiple branch offices.
How long does it take to update the ROC about the address change?
For changes within the same city, it takes about 7-10 days. For inter-state changes, it may take up to 60 days.
Is it mandatory to change the MOA for a registered office change?
Only if the office is shifting to another state.
Can I change my registered office to a residential address?
Yes, if allowed by local regulations and with valid address proof.
What happens if I don’t update my registered office address with the ROC?
The company may face penalties, and legal notices may not be properly served.
Do I need to update other registrations like GST and PAN after changing the registered office?
Yes, all statutory registrations should be updated after changing the registered office.
Does a rented office require any additional documentation?
Yes, a No Objection Certificate (NOC) from the landlord is required.
What is the cost involved in changing the registered office?
The cost varies depending on the type of change, including ROC fees, legal fees, and newspaper advertisement costs (for inter-state changes).